• Executive Assistant

    Job Locations CA-ON-Toronto,
    Posted Date 2 weeks ago(10/4/2019 9:54 AM)
    Job ID
    2019-2433
  • Overview

    Who are we?

     

    At WildBrain we make great content for kids and families. With over 13,000 half-hours of filmed entertainment in our library – one of the world’s most extensive – we are home to such brands as Peanuts, Teletubbies, Strawberry Shortcake, Caillou, Inspector Gadget and Degrassi. Our shows are seen in more than 150 countries on over 500 telecasters and streaming platforms. Our AVOD business – WildBrain Spark – offers one of the largest networks of kids’ channels on YouTube, with over 109 million subscribers. We also license consumer products and location-based entertainment in every major territory for our own properties as well for our clients and content partners. Our television group owns and operates four family entertainment channels that are among the most-viewed in Canada.

    WildBrain is headquartered in Canada with offices worldwide and trades on the Toronto Stock Exchange (DHX) and the NASDAQ (DHXM).

     

     

    The Role:

     

    The Executive Assistant is a pro at keeping our executive team organized and efficient in a fast-paced environment. This position will support two or more executives of WildBrain. The ideal candidate should be eager to help, willing to roll up their sleeves, able to juggle multiple tasks, and have a stellar work ethic. This is an exciting opportunity for anyone interested in the entertainment field as you will be exposed to many different parts of the business

    Responsibilities

    You will get to work on:

     

    • Manage executives busy and extensive calendars and schedule appointments including meetings, lunches, dinners, events, trade shows, seminars, speeches, etc.
    • Monitor and respond to email correspondence and queries 
    • Screen incoming requests to determine priority level, including meetings, visitors, phone calls, and incoming mail in a professional manner
    • Arrange travel arrangements and accommodations for both international and domestic travel, ensuring time and cost effectiveness
    • Organize and coordinate logistics of conference calls 
    • Prepare and print all materials in advance of meetings, presentations, events, etc.
    • Attend and take minutes during meetings
    • Support departments in various projects and administrative tasks
    • Manage To-Do List, helping keep outstanding items from falling off the radar
    • Complete, track and reconcile monthly business expense reports
    • Perform clerical duties such as filing, typing, and copying documents, and organize files
    • Compile corporate information and business research as requested
    • Act as direct liaison with vendors/customers/partners
    • Personal tasks as requested
    • Additional duties as assigned

     

    Qualifications

    You will be a great fit on our team  if you have …

    • University Degree or College Diploma in a related field
    • Proven passion for the entertainment business 
    • Previous experience supporting executives ideal 
    • Experience in the entertainment and television industry an asset
    • Excellent organizational, time management and project coordination skills
    • Ability to handle multiple tasks simultaneously, prioritize high volume workload and meet strict deadlines for tasks/assignments
    • Superb attention to detail and follow-through skills
    • Demonstrated good judgment, tact and discretion when dealing with confidential and sensitive information
    • Superior oral and written communication skills
    • Strong skills in Microsoft Office including, Outlook, Word, Excel and PowerPoint and you have no trouble using various technologies
    • Outstanding interpersonal skills – you work well with others in a team environment
    • Outgoing, friendly, and professional personality 
    • Flexible and adaptable; excited to support various unpredictable projects and schedules

    THANK YOU for all of those who express interest in being part of the DHX Team! Unfortunately, due to the volume of applications we receive, we may be unable to reply to all applicants. If we feel that you may be a good match for one of our current openings you will be contacted. 

     

    WildBrain will accommodate people with disabilities throughout the recruitment and selection process. Applicants are encouraged to make their needs known in advance if accommodation is required.



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